| TO: | Deans, Directors, Department Heads |
| FROM: | Mary Ann Lally, Manager of Contractual Benefits |
| DATE: | January 1999 |
In light of recent clarifications of the phrase "required field training"
for military leave with pay under the State Statute and collective bargaining
agreements, we are reissuing the University's military leave policy. Required
field training normally takes place for 1-3 weeks each year.
WHO QUALIFIES
Full-time permanent employees (or part-time employees who have worked
the equivalent of six or more months) who are members of the U.S. Armed
Forces or any of its reserve components and who are ordered to active duty
for required field training or for an unscheduled emergency are entitled
to military leave from their jobs.
DURATION OF LEAVE
Employees who are ordered to required field training may receive up to three weeks of military leave with pay annually. Consult the Collective Bargaining Agreement for the definition of "annually" for the particular bargaining unit. Where such definition is not explicitly stated in the agreement, the University will use the statutory definition of "annual" as a calendar year.
Employees who are ordered to active duty as a result of an unscheduled emergency (natural disaster, civil disorder) are entitled to paid military leave, position held, not to exceed 30 calendar days in a calendar year.
In keeping with Section 5-255 of the General Statutes any employee who
leaves or had left State service for the purpose of entering the armed
forces of the United States shall be reinstated in his/her former position
and duties, provided that within ninety days after he/she has received
a certificate of satisfactory service from the armed forces, he/she makes
of has made application for return to State service (this section does
not apply for voluntary re-enlistment).
PROCEDURE FOR NOTIFICATION TO THE UNIVERSITY
Employee who are required to report for annual field training must provide their supervisors with a copy of the appropriate military orders prior to being released for duty. Employees should also submit a University "Military Leave Request" form.
Employees who are required to report for active duty as a result of an unscheduled emergency must provide their immediate supervisors with copies of the active duty orders upon returning to work.
The signature of the immediate supervisor and the dean or director attest
to compliance with the policy statement, including the employee's eligibility,
the accuracy of the dates away from work and the attachment of military
orders. The approved form and military orders should be forwarded to the
Department of Human Resources and copied to the Payroll Department.