| TO: | Deans, Directors, Department Heads |
| FROM: | Jay Hickey, Manager of Labor Relations |
| DATE: | December 1998 |
Negative or derogatory material which will eventually be placed in an employee's official personnel file must first be reviewed by the Department of Human Resources Labor Relations Unit.
Once Labor Relations has determined that the material is appropriate and in compliance with applicable collective bargaining agreements, the department will be authorized to place the material in the the employee's file. No negative or derogatory material can be placed in an employee's personnel file unless the employee has had an opportunity to sign it to verify receipt.
In addition, when material is to be removed from an employee's file, a request must be made to Labor Relations. Once it is determined that removal of the material is appropriate and it is consistent with the appropriate bargaining unit agreement, Labor Relations will direct the removal of the material and have it forwarded to Labor Relations.
Please direct any questions to the Department of Human Resources, Labor
Relations Unit at (860) 486-5684.